Fair & Transparent Pricing for Your HOA
At Maxfield, we believe in straightforward pricing with no hidden fees.
Our customized HOA management plan ensures that your community gets the exact level of service it needs—without unnecessary costs.
We offer three distinct service tiers to fit the size, needs, and budget of your association.
Each plan includes core management services, with additional benefits as you scale up.
All Plans Include the Following:
Choose the Right Plan for Your Community
Service |
Accounting Essentials |
Core Advantage |
Club Max |
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Monthly Management Fee | From 3% of Assessments Minimum $300 |
From 4% of Assessments Minimum $400 |
From 5% of Assessments Minimum $500 |
Term of Contract | Annual | Month-to-month | Month-to-month |
Setup Fee | |||
Association Bank Accounts | Up to 2 | Up to 2 | Up to 3 |
Get Started | Get Started | Get Started |
What’s Included in Each Plan?
Financial Management
Service |
Accounting Essentials |
Core Advantage |
Club Max |
---|---|---|---|
Prepare Operating Budgets | ![]() |
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Payables and Receivables Management | ![]() |
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Attend Annual Meeting | ![]() |
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Attend Board Meetings *Additional Meetings @ Hourly Rate | Up to 2 | Up to 4 | Up to 6 |
Monthly Board Financial Report | ![]() |
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Prepare and Distribute Notices | ![]() |
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Custodian of Records | ![]() |
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ARC Requests | ![]() |
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Insurance Review and Coordination | ![]() |
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Homeowner Monthly E-Statement | ![]() |
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Member App & Portal | ![]() |
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Technology / Software Fee | |||
Home Sale Doc Coordination | ![]() |
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Community Onsite Visits | ![]() |
Quarterly | Monthly |
Lockbox Services | ![]() |
Administration Management
Service |
Accounting Essentials |
Core Advantage |
Club Max |
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Election Administration | ![]() |
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Collection Coordination | ![]() |
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Violation Tracking | ![]() |
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Rule Enforcement | ![]() |
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Clubhouse & Amenity Management | ![]() |
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Amenity Reservation System | ![]() |
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Parking Enforcement | ![]() |
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Pool Management | ![]() |
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Rental Tracking | ![]() |
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Pet & Animal Registration | ![]() |
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Maintenance Management
Service |
Accounting Essentials |
Core Advantage |
Club Max |
---|---|---|---|
Reserve Study Review | ![]() |
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CAPEX Forecasting | ![]() |
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Preventive Maintenance Roadmap | ![]() |
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Maintenance Tracking and Hotline | ![]() |
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Vendor Management & Compliance | ![]() |
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Recurring Maintenance - No Markup | ![]() |
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Non-Recurring Maintenance - No Markup | ![]() |
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Emergency Maintenance @Hourly Rates | ![]() |
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Why Choose Maxfield for HOA Management?
- ✅ No Hidden Fees
Transparent pricing with no surprises. - ✅ Flexible Plans
Choose the right level of service for your HOA. - ✅ Trusted Experts
Locally owned & operated with years of experience. - ✅ Custom Solutions
Every HOA is different—we tailor our services to your needs.
Accounting Essentials and Financial Management – Ideal for Active Boards
Perfect for boards that have strong leadership, minimal operational challenges, and a desire to trade their time for cost savings. This plan provides essential accounting and financial support and some light administrative support while leaving day-to-day decision-making and project coordination to the board.
What’s Included:
- Budget Preparation
Ensure accurate planning and tracking. - Monthly Reporting
Monthly Board Packets are delivered on time each month. - Accounts Payable & Receivable
Vendor payments, dues collection, and financial oversight. - Homeowner Monthly Statements
Clear, timely billing and financial transparency. - Homeowner Portal & Mobile App
A secure, user-friendly platform providing 24/7 access to financial records, payments, community updates, and direct communication with management. - Home Sale Documentation & Closing Coordination
Seamless transitions for property transfers. - Board Advisory Services
Expert consultation on governance, budgeting, and compliance support available as needed on an hourly basis.
Core Connected Remote Management - Modern HOA Solutions for Streamlined Operations
Designed for communities seeking full-service management without the traditional cost, our Remote management model provides the same level of expertise and professional oversight while reducing expenses. Boards work with a dedicated, remote HOA manager who ensures seamless operations via Zoom meetings and digital collaboration. In-person visits are available as needed and billed on an hourly basis.
What’s Included:
- Everything in Accounting Essentials and Financial Management, plus:
- Dedicated Remote Community Manager
Your HOA is assigned a professional manager who conducts board meetings, homeowner communications, and operational oversight via remote technology. - Rule Enforcement
Ensure CC&Rs and bylaws are followed with digital compliance tracking and proactive issue resolution. - Work Order & Vendor Management
Coordination and oversight of maintenance and service providers through your or our vendor network. - Custodian of Records
Securely maintaining and organizing the association’s official documents and records in compliance with governing documents and applicable laws. This includes meeting minutes, governing documents (CC&Rs, bylaws, rules), financial reports, vendor contracts, insurance policies, and homeowner communications. - Board Training & Guidance
Expert support for governance, decision-making, and long-term planning. - Cost Savings Without Compromise
Traditional full-service management at a more economical rate, with in-person support available as needed on an hourly basis.
Club Max – The Ultimate Hands-Off HOA Experience
For HOAs seeking the highest level of service and support, Club Max is our premium, all-inclusive management plan. This tier is designed for communities that want full-service, proactive management with on-site support and enhanced amenities coordination.
What’s Included:
- Everything in Core Remote HOA Management, plus:
- On-Site Management Support
In-person visits and inspections are included in the service. - Amenity & Clubhouse Management
Reservations, maintenance, and scheduling for common areas. - Rental Tracking & Compliance
Monitor rental units, ensure lease compliance, and provide real-time reporting for rental properties within the community. - Full-Service Vendor Coordination
Oversight of vendor contracts, bids, and performance evaluations. (Additional Fees Apply) - 24/7 Emergency Response
Immediate action on urgent maintenance and community concerns. - Resident Engagement & Event Planning
Organizing community events, newsletters, and outreach efforts available as needed on an hourly basis. - Comprehensive Legal & Compliance Oversight
Regular audits to ensure full adherence to state laws and governing documents. - White-Glove Homeowner Support
Priority service for homeowners, with fast response times and dedicated support.
Access to Additional Services
- Pool Management
Comprehensive seasonal pool oversight including vendor coordination, chemical compliance monitoring, repair dispatch, and seasonal preparation. - Pet & Animal Registration
Registration program to help associations enforce pet rules.