How We Screen Your Rental Applicants

We prioritize finding the ideal tenant for our vacant units over rushing to fill vacancies. We believe it's crucial to focus on quality rather than speed. Investing time upfront to select the most suitable tenant creates a positive experience for everyone involved, rather than one that is filled with stress and frustration.

Our thorough tenant screening process goes beyond a simple credit check and employment verification. We delve deeper, gathering extensive information through:

Credit Check
Debt to income ratios
Criminal history check
Employment verification
Checks for eviction history
Contacting previous landlords

By conducting a comprehensive screening process, we aim to ensure that we secure the best possible tenant for your rental property, promoting a positive and hassle-free rental experience.

Application Process

In the application process, we request potential tenants to complete a detailed application form, providing essential personal information vital for a comprehensive evaluation. This includes thorough documentation of their employment history, specifying current and previous positions held, as well as income verification to ensure financial stability. Additionally, applicants are required to furnish details regarding their rental history, specifying previous residences and landlords, along with any relevant experiences or commendations.

Screening Methods

We assess the applicant's financial responsibility through credit checks, looking for patterns of late payments, defaults, bankruptcies, or outstanding debts. Additionally, we verify tenants' income to ensure they can afford rent, typically through pay stubs, employment verification letters, or tax returns. Moreover, we contact previous landlords to review payment records, behavior as a tenant, and any past lease violations or property damage.

Background Checks

We conduct comprehensive background checks for criminal history, eviction records, and other legal issues to assess potential rental risks. Additionally, applicants are asked to provide personal and professional references to vouch for their character, reliability, and suitability as tenants. Furthermore, we utilize specialized services to aggregate information from credit bureaus, criminal databases, and eviction records for thorough applicant evaluations.

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Donna D - The Avenues SLC

Maxfield HOA has completely transformed the way our community is managed. The financial transparency, quick response times, and hands-on approach make them stand out. We finally feel like we have a true partner in running our HOA!
James F. - Saratoga Springs

I’ve been on multiple HOA boards over the years, and Maxfield is by far the most organized and transparent company I’ve worked with. Their accounting team is thorough, and their online portal makes everything easy for homeowners. Plus, their no-hidden-fees approach is a game changer.
Glenn S. - American Folk

I’ve dealt with HOA companies before where you could never get a straight answer or even an answer for days or weeks. Maxfield is different. They actually pick up the phone, answer their emails and and follow through. It’s clear they care about keeping our community running smoothly.
Wayne H. - Salt Lake City

Before Maxfield, running our HOA was frustrating and our board met monthly.. Now, board meetings are efficient and we have reclaimed time moving to quarterly meetings because everything gets done. Also, the training they offer for board members has been invaluable.
Ryan S. - Landscaper

As a vendor, I’ve worked with multiple HOA management companies, and payments were always delayed. Maxfield is different—they process invoices quickly and efficiently, keeping us on track and allowing us to prioritize their communities while keeping costs down!
Michelle H. - Title Processor

Our title company has worked with many HOA management firms, and Maxfield is by far the best. Their team is organized, quick to respond, and ensures that all HOA-related documents are processed without delays making closing transactions easier for everyone involved!