Request HOA Documents

Maxfield makes it simple to request and access essential HOA documents while ensuring compliance with Utah HOA transparency laws. Whether you’re a homeowner, real estate agent, title company, or lender, we offer a streamlined process to provide the documents you need quickly and securely.

Publicly Available HOA Documents

These documents are accessible to all homeowners and, in some cases, the general public:

• CC&Rs & Bylaws – Governing documents outlining community rules and regulations.
• Rules & Regulations – Specific policies and guidelines for the community.
• Annual Meeting Minutes – Official records of annual meetings, including board-approved policies.
• Insurance Master Policy – HOA insurance policy details for homeowner reference.
• Re-Sale and Transfer Fee Information – Breakdown of fees related to property transfers within the HOA.

📌 Look up your community’s public documents here:

Find Your Community

Additional Documents Available to Homeowners

Homeowners can access these documents securely through the Homeowner Portal:

• Financial Reports – Annual budgets, reserve studies, and other high-level financial statements.
• Board Meeting Minutes & HOA Policies – Records of recent board meetings and established policies.
• Architectural Guidelines – Standards for exterior modifications, improvements, and approvals.
• Rental Forms – Required documents for renting within the community, including lease agreements and tenant registration forms.

Portal Login

Resale & Closing Documents

For Home Sales, Refinancing, or Payoff Demands

• Resale & Closing Documents – Includes HOA demand letters, estoppel certificates, financial disclosures, and transfer fee breakdowns.

📌 Request Resale & Payoff Documents via HomeWise:

HomeWise Login

How to Request HOA Documents

• Complete the Document Request Form – Request Documents
• Processing & Payment – Fees may apply depending on the document type.
• Receive Your Documents – Most requests are processed within 5-7 business days.

📌 Need documents sooner? We offer expedited processing for an additional fee.

For assistance with your document request, email info@MaxfieldHOA.com or call our support team.