Request HOA Documents
Maxfield makes it simple to request and access essential HOA documents while ensuring compliance with Utah HOA transparency laws. Whether you’re a homeowner, real estate agent, title company, or lender, we offer a streamlined process to provide the documents you need quickly and securely.
Publicly Available HOA Documents
These documents are accessible to all homeowners and, in some cases, the general public:
- CC&Rs & Bylaws – Governing documents outlining community rules and regulations.
- Rules & Regulations – Specific policies and guidelines for the community.
- Annual Meeting Minutes – Official records of annual meetings, including board-approved policies.
- Insurance Master Policy – HOA insurance policy details for homeowner reference.
- Re-Sale and Transfer Fee Information – Breakdown of fees related to property transfers within the HOA.
📌 Look up your community’s public documents here:
Find Your CommunityAdditional Documents Available to Homeowners
Homeowners can access these documents securely through the Homeowner Portal:
- Financial Reports – Annual budgets, reserve studies, and other high-level financial statements.
- Board Meeting Minutes & HOA Policies – Records of recent board meetings and established policies.
- Architectural Guidelines – Standards for exterior modifications, improvements, and approvals.
- Rental Forms – Required documents for renting within the community, including lease agreements and tenant registration forms.
Resale & Closing Documents
For Home Sales, Refinancing, or Payoff Demands
- Resale & Closing Documents – Includes HOA demand letters, estoppel certificates, financial disclosures, and transfer fee breakdowns.
📌 Request Resale & Payoff Documents via HomeWise:
HomeWise LoginHow to Request HOA Documents
- Complete the Document Request Form – Request Documents
- Processing & Payment – Fees may apply depending on the document type.
- Receive Your Documents – Most requests are processed within 5-7 business days.
📌 Need documents sooner? We offer expedited processing for an additional fee.
For assistance with your document request, email info@MaxfieldHOA.com or call our support team.
Connect with a specialist
Tailored Services forSmall to Mid-Sized Communities
Unlike large, impersonal firms, we specialize in customized solutions for small and mid-sized HOAs, offering personalized support, transparent pricing, and responsive communication. We offer three distinct service tiers to meet the diverse needs of communities:
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Accounting essentials
Financial oversight for self-managed HOAs
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Core Connected Remote Management
Full-service management with a virtual-first approach
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Club Max
Premium, full-service, on-site HOA management
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Our core servicesas your Salt Lake City community association manager
HOA General Management
We provide comprehensive HOA management services, ensuring that repairs are handled, facilities are well-maintained, and landscaping stays pristine.
HOA Accounting Services
We simplify HOA accounting and financial reporting, allowing your treasurer to act as a strategic CFO—overseeing financial health without handling day-to-day bookkeeping.
Rule Enforcement, Compliance, & Collections
We ensure equal and consistent enforcement, reducing disputes and ensuring fair application of HOA guidelines.
Real Estate & Escrow Services
We handle resale certificates, estoppel requests, and transfer fees with efficiency and accuracy. Homeowners receive special rates for other Real Estate Services.
Board Member Training & Support
We provide ongoing training and advisory services to help board members govern effectively.
Technology & Automation
We invest in cutting-edge technology to improve communication, streamline financial reporting, and simplify compliance tracking.
Community Outreach
We prioritize effective communication and strong community connections to foster a positive environment within your HOA.
Assessment Collection
We streamline the assessment collection process to ensure timely payments and financial stability for your community.
Maintenance
We ensure your community stays in top condition with efficient maintenance solutions and responsive service.
Why choose MaxfieldUtah's family owned & locally operated HOA management company
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Locally Owned & Operated
Personalized service, real relationships.
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No Hidden Fees. No Kickbacks.
Transparent pricing with no markups.
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Dedicated Managers with Limited Communities
More attention to your HOA.
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Flexible, Customized Service Plans
Tailored solutions for every HOA size.
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Technology-Driven Efficiency
Making HOA management easier and smarter.
Areas We Serve
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Salt Lake City
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Lehi
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Saratoga Springs
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Eagle Mountain
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Pleasant Grove
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Highland
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South Jordan
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Draper
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Herriman
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Sandy
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West Jordan
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St George
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American Fork
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Alpine
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Cottonwood Heights
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Midvale
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Bluffdale
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Heber