Privacy Policy & Terms and Conditions
Maxfield HOA Accountants & Association Management
Last Updated: March 3, 2026
HOA Accountants LLC, doing business as Maxfield HOA Accountants & Association Management, Maxfield Property Management, Maxfield Rents, and Maxfield Real Estate (collectively, “Maxfield,” “we,” “us,” or “our”), is committed to protecting your privacy and handling personal information responsibly.
This Privacy Policy explains how we collect, use, disclose, and safeguard personal information obtained through our websites, including maxfieldhoa.com, maxfieldrents.com, utahexperts.com, maxfieldco.com, and related Maxfield-operated sites, as well as through our HOA accounting, association management, property management, and real estate services (collectively, the “Services”).
This policy applies to homeowners, HOA board members, residents, tenants, property owners, applicants, vendors, and website visitors. It is intended to comply with the Utah Consumer Privacy Act (UCPA) and other applicable laws.
1. Information We Collect
We collect only information that is reasonably necessary to provide our Services.
Information You Provide Directly
This may include contact information such as name, email address, phone number, mailing address, and property address. It may include account and association information provided by HOA boards, homeowners, or vendors. It may include financial information, including payment details, banking information, and transaction history, for dues, assessments, rents, fees, or services. It may include application-related information for tenant screening, leasing, or real estate services. It may include communications and documents submitted through forms, email, portals, or other interactions with Maxfield.
Information Collected Automatically
When you visit our websites, we may collect IP address, browser type, device information, pages viewed, referring URLs, and usage data collected through cookies or analytics tools to improve website performance and user experience. We do not use tracking technologies for cross-context behavioral advertising.
2. How We Use Your Information
We use personal information solely for legitimate business and operational purposes, including providing HOA accounting, association management, property management, and real estate services; administering HOA dues, assessments, budgets, financial reporting, and compliance requirements; processing rental applications, leasing activities, and tenant screening through authorized third-party providers; managing contracts, maintenance requests, inspections, and communications; processing payments and maintaining accurate financial records; responding to inquiries, service requests, and support needs; operating, maintaining, and improving our websites and internal systems; and complying with legal, regulatory, tax, and contractual obligations.
3. How We Share Your Information
We do not sell personal information.
We may share information only as necessary in the following circumstances:
Service Providers. We may share information with trusted third-party vendors, including payment processors, accounting platforms, tenant screening providers, software platforms, and legal or compliance partners, who perform services on our behalf and are contractually obligated to protect confidentiality.
Legal and Regulatory Requirements. We may disclose information when required to comply with applicable laws, court orders, subpoenas, or governmental requests.
Business Transactions. In connection with a merger, acquisition, reorganization, or sale of assets, personal information may be transferred subject to appropriate safeguards.
4. Cookies and Tracking Technologies
Our websites use cookies and similar technologies to enable core website functionality, remember user preferences, and analyze website usage and performance.
You may disable cookies through your browser settings; however, doing so may limit certain website features. Maxfield does not use cookies for targeted advertising or data resale.
5. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, or misuse. While we take data protection seriously, no system can be guaranteed to be 100 percent secure.
6. Your Rights Under the Utah Consumer Privacy Act
Utah residents have the following rights, subject to applicable legal limitations:
Right to Access. Request confirmation of whether we process your personal information and obtain access to that information.
Right to Delete. Request deletion of personal information, subject to legal, contractual, and operational retention requirements.
Right to Opt Out. Opt out of the sale of personal information. Maxfield does not sell personal data.
Right to Non-Discrimination. You will not be penalized or treated unfairly for exercising your privacy rights.
Requests may be submitted using the contact information below. We will respond within the timeframe required by law.
7. Third-Party Websites and Services
Our websites and portals may link to third-party platforms or services. Maxfield is not responsible for the privacy practices or content of third-party websites. We encourage users to review the privacy policies of those providers.
8. Policy Updates
We may update this Privacy Policy from time to time to reflect operational, legal, or regulatory changes. Updates will be posted on our websites with a revised Last Updated date. Continued use of our Services constitutes acceptance of the updated policy.
9. SMS Communications and Mobile Information
Maxfield HOA Accountants & Association Management may collect your mobile phone number when you voluntarily provide it through our website forms or other communication channels.
By providing your mobile number and affirmatively opting in, you consent to receive informational text messages and alerts related to your account, association services, property management updates, rental communications, or other relevant service-related communications. Message frequency varies. Message and data rates may apply.
You may opt out at any time by replying STOP to any message. For assistance, reply HELP or contact us using the information below.
Consent to receive text messages is not required as a condition of purchasing services, submitting a form, or receiving association or property management services.
No mobile information will be shared with third parties or affiliates for marketing or promotional purposes.
Information may be shared with subcontractors strictly for support services, such as customer service providers, messaging platforms, maintenance coordination vendors, or technical service providers, solely for the purpose of delivering communications.
All other use cases exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
10. Contact Information
For questions, concerns, or privacy-related requests, contact:
Email: privacy@maxfieldhoa.com
Mail:
Maxfield HOA
Last Edited on 2026
