Support
Our goal is to enhance efficiency, organization, and the overall management experience for your HOA.
Document Preparation
Efficient and accurate document preparation is essential for the smooth operation of any HOA. We offer the following document preparation services:
- Governing Documents:
- Drafting and revising CC&Rs (Covenants, Conditions & Restrictions), Bylaws, and Articles of Incorporation.
- Amendments and updates to existing governing documents.
- Meeting Agendas and Minutes:
- Preparation of meeting agendas based on the board's requirements.
- Compilation of detailed minutes during meetings to record discussions and decisions accurately.
- Notices and Communications:
- Drafting and distributing notices for various purposes, including meeting notices, rule changes, and community-wide announcements.
- Legal Compliance:
- Ensuring all documents comply with federal, state, and local laws, as well as HOA regulations.
Facilitating Meetings
Conducting effective meetings is crucial for addressing community issues and making informed decisions. We facilitate meetings to ensure they are productive and inclusive:
- Meeting Planning:
- Scheduling meetings at convenient times for board members and homeowners.
- Determining the agenda and ensuring all necessary materials are prepared in advance.
- Moderation:
- Professional moderation to maintain order, ensure everyone has a chance to speak, and keep discussions on track.
- Technology Integration:
- Utilizing technology to facilitate virtual meetings, ensuring accessibility for all members regardless of their location.
- Transparency:
- Providing accurate meeting minutes promptly after each meeting to keep homeowners informed about decisions and ongoing projects.
Record Maintenance
Efficient record-keeping is essential for legal compliance and the smooth operation of the HOA. We maintain accurate records to ensure the association runs effectively:
- Document Storage:
- Secure, centralized storage of all HOA documents for easy access by board members and homeowners.
- Financial Records:
- Maintaining financial records, including budgets, expenditures, and assessments.
- Archiving:
- Proper archiving of historical documents and records for future reference.
- Document Retrieval:
- Facilitating quick retrieval of documents and records upon request by board members or homeowners.
Consulting Services
Our consulting services are designed to enhance efficiency and organization within your HOA:
- Operational Efficiency:
- Analyzing current processes and recommending improvements to streamline operations.
- Policy Development:
- Assisting in the development and implementation of HOA policies and procedures.
- Vendor Management:
- Evaluating vendor contracts and services to ensure the best value for the association.
- Dispute Resolution:
- Providing guidance and support in resolving disputes within the community.
- Strategic Planning:
- Assisting the board in long-term strategic planning to meet the evolving needs of the community.
Our support services are tailored to meet the unique needs of your HOA, providing comprehensive assistance in document preparation, meeting facilitation, record maintenance, and consulting. With our expertise, your HOA can operate efficiently, effectively, and in compliance with all regulations. Let us handle the administrative burdens, allowing the board to focus on what matters most: the well-being and satisfaction of the community.
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Tailored Services forSmall to Mid-Sized Communities
Unlike large, impersonal firms, we specialize in customized solutions for small and mid-sized HOAs, offering personalized support, transparent pricing, and responsive communication. We offer three distinct service tiers to meet the diverse needs of communities:
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Accounting essentials
Financial oversight for self-managed HOAs
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Core Connected Remote Management
Full-service management with a virtual-first approach
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Club Max
Premium, full-service, on-site HOA management
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Our core servicesas your Salt Lake City community association manager
HOA General Management
We provide comprehensive HOA management services, ensuring that repairs are handled, facilities are well-maintained, and landscaping stays pristine.
HOA Accounting Services
We simplify HOA accounting and financial reporting, allowing your treasurer to act as a strategic CFO—overseeing financial health without handling day-to-day bookkeeping.
Rule Enforcement, Compliance, & Collections
We ensure equal and consistent enforcement, reducing disputes and ensuring fair application of HOA guidelines.
Real Estate & Escrow Services
We handle resale certificates, estoppel requests, and transfer fees with efficiency and accuracy. Homeowners receive special rates for other Real Estate Services.
Board Member Training & Support
We provide ongoing training and advisory services to help board members govern effectively.
Technology & Automation
We invest in cutting-edge technology to improve communication, streamline financial reporting, and simplify compliance tracking.
Community Outreach
We prioritize effective communication and strong community connections to foster a positive environment within your HOA.
Assessment Collection
We streamline the assessment collection process to ensure timely payments and financial stability for your community.
Maintenance
We ensure your community stays in top condition with efficient maintenance solutions and responsive service.
Why choose MaxfieldUtah's family owned & locally operated HOA management company
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Locally Owned & Operated
Personalized service, real relationships.
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No Hidden Fees. No Kickbacks.
Transparent pricing with no markups.
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Dedicated Managers with Limited Communities
More attention to your HOA.
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Flexible, Customized Service Plans
Tailored solutions for every HOA size.
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Technology-Driven Efficiency
Making HOA management easier and smarter.
Areas We Serve
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Salt Lake City
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Lehi
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Saratoga Springs
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Eagle Mountain
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Pleasant Grove
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Highland
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South Jordan
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Draper
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Herriman
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Sandy
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West Jordan
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St George
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American Fork
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Alpine
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Cottonwood Heights
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Midvale
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Bluffdale
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Heber